Programmes

Plenary talks:

Take place in main auditorium
35-min, including Q&A and introduction from Chair

Parallel sessions:

15-min, including Q&A and time-lag between successive presenters
Presenters must check their presentations prior to their session; a PC will be available where authors will upload their files prior to the start of the session in order to avoid delays

Sponsors/exhibitors:

In main auditorium and dedicated space; desks/equipment can be set-up the day before the start of the symposium
15-min presentation in dedicated session, including Q&A and time-lag between successive presenters

Chairs:

To be in touch with presenters prior to the session and make sure they have checked their presentation
To make sure presentations do not start before the allocated time, in order to allow participants to move between rooms
To make a short introduction to the presenter prior to each talk
To notify the presenters 2min before the end of the allocated time

Posters:

Posters must be setup on the evening of 27^th May
Boards will be available with sizes: 0,85m width X 1,20m height
Authors should be available to discuss their posters with participants stopping by during the conference
After the event (evening of May 30th or morning of 31st May 2025) posters must be collected

Participants:

You are kindly advised not to enter rooms while presentations take place, to avoid disturbance; change room if needed 2min prior to the start time
During Q&A identify yourself (name/affiliation)
You are encouraged to visit and talk to the sponsors/exhibitors

SELF-ISOLATION/QUARANTINE (in case of a serious epidemic):

While the Institute takes all precautions to avoid contamination, in case of a confirmed e.g. COVID case in the Institute, you may be asked to self-isolate and/or quarantine. Please note that you are OBLIGED to do this if you are asked to by the state authorities. Please be aware at all times to wash your hands regularly, and to use disinfectant wherever possible. While MAICh takes every care to ensure your health and safety on the campus, you are personally responsible for your own safety. Please show PERSONAL RESPONSIBILITY at all times.

IN CASE OF FIRE:

Stay calm and don’t panic; Call the fire brigade immediately: 199
If you know how to use a fire extinguisher, use it to put out the fire before the fire spreads; Evacuate the building according to the plans on display in each area; Gather at the assembly area as specified in the plan on display in the building; If you can’t leave the room, seal the doors and windows in order not to help the fire spread.

IN CASE OF EARTHQUAKE:

Stay calm and don’t panic; Stay away from furniture or objects which can fall on you
Find shelter under a table or desk or next to a solid piece of furniture (in a safe triangle). If there is no suitable furniture, crouch in the middle of the room and cover your head with your hands
Find shelter under the frame of a door; Stay away from glass surfaces; Do not go out onto the balcony; Do not run towards the exit; Do not use the elevator; After the shaking stops completely, leave the building with caution; Remember: do not run; Gather at the assembly area as specified in the plans on

Students/visitors are responsible for their personal belongings in their rooms. In the case of loss, the Institute bears no responsibility. Students/visitors must keep their door locked when they are absent from their room. The Institute holds no responsibility for lost or stolen personal items.

EMERGENCY EVACUATION LOCATIONS

AT ALL TIMES: Please consider all the people who use the Institute’s facilities, as well as the cleaning ladies who need to clean up afterwards. All students/visitors are required to adhere to these rules of cleanliness.

EUROPEAN EMERGENCY NUMBER: 112

TAXI +30 2821 0 98700 | +30 2821 0 94300

AUTHORITIES
Emergency Police: 100
Fire Department: 199
Police: +30 2821 0 28744
Port Authority: +30 2821 0 98888

FIRST AID – HOSPITAL
First Aid: 166
Hospital of Chania: +30 2821 0 22000
Marine Hospital of Souda (only for military): +30 2821 0 82628

CONFERENCE BADGES: Will be provided upon registration. Badges function as tickets for the conference rooms and for the “Mediterranean” Restaurant, which is located in the conference venue. Therefore, badges should be worn at all times.

LANGUAGE: The official language of the conference is English.

RECEIPTS/INVOICES: You should have already received your receipt/invoice through email. In case there is no receipt/invoice received so far, please contact the conference secretariat.

WIFI: WIFI can be accessed without a password throughout the conference. There are different access points. Please use the one with the strongest signal. MAICh provides 50Mbit internet connection that can easily support hundreds concurrent users.

AIRPOT TRANSFER: Participants are responsible to arrange their own transportation from MAICh to the airport and vice versa. The best way is taking a taxi which costs approximately 30€ from/to the city centre.

LOCAL TRANSPORTATION: Bus No13 connects MAICh venue with the city center. The timetable can be found in the Chania City Bus website. AGORA is the terminal stop as well as the departure point from the city center to MAICh. The same bus also departs from square 1866, which is closer to the KTEL bus station than the AGORA terminal station. More info on how to get to MAICh venue can be found at: http://confer.maich.gr/info/travel.html

The conference secretariat is open during the conference hours willing to help and assist participants. Please take into consideration that photos will be taken randomly during the conference for marketing purposes. All the photos will be displayed on the monitor located outside the Conference Center Office of MAICh during the conference. If you do not wish to be photographed, or you wish to delete a photo please inform the conference secretariat at MAICh.